Thursday, April 17, 2014

Employment Opportunity: Administrative Assistant with The Stepping Stones Foundation

The Stepping Stones Foundation
66 Oak Road, Katonah NY 10536

Job Posting

Administrative Assistant (Part-Time)
Stepping Stones is the historic home of Bill and Lois Wilson, co-founders, respectively, of Alcoholics Anonymous and Al-Anon Family Groups. The nonprofit organization is located in Katonah/Bedford Hills, Westchester County, NY.

Position Title: Administrative Assistant (part-time)

Position Purpose: The Administrative Assistant assists the Executive Director with ongoing administrative support duties related to the operation of the Foundation, the 8.5 acre National Historic Landmark, its facilities and grounds.

Reports to: Executive Director

Hours/Schedule: 15-30 hours/week (Hours may vary by season. Requests for flexible hours may be considered.) Hours will typically be between 9:30 a.m.-2:30 p.m. Mon.-Fri. with a few evenings and Saturdays per year.

Pay Rate & Benefits: Benefits and paid time off not available for this part-time position.

General Requirements: In general, the Administrative Assistant is responsible for supporting the ongoing operation of the Foundation through:
1.      A cheerful, polite, welcoming and service-oriented disposition and communication style.
2.      The maintenance of an organized and clean work environment.
3.      A high attention to detail and error-free work style.
4.      A punctual and reliable work ethic.

Position Responsibilities:
·      Clerical Support –administering routine office and site operations, including: filing; answering phones; processing donations, purchases, acknowledgements, tour and information requests; collating, copying, and faxing; responding to emails; data entry; drafting and typing correspondence; ordering, shelving and organizing supplies and merchandise (up to 30 lbs.); shipping, posting and delivering mail and materials (up to 30 lbs.); and making deliveries.
·      Customer service / guest relations –effectively and politely managing guest requests, phone calls and emails and serving as backup guest host
·      Communication and presentation –accurately, efficiently and appropriately responding to in person, phone and electronic requests, to schedule appointments and meetings, and to serve as backup tour guide and presenter
·      Maintenance – handling litter pick up, garbage (up to 30 lbs.) removal/recycling and light maintenance tasks

Stepping Stones Administrative Assistant Job Posting/Page 2
·      Applicants must be licensed to drive and have access to reliable personal transportation.
·      Excellent computer skills including proficiency in Microsoft Word, Outlook, Excel, email and ability to learn and interact with database and vendor systems
·      Exceptional customer service skills
·      Strong organizational skills
·      Excellent interpersonal and communication skills
·      Good record keeping skills
·      Good telephone etiquette
·      Professional presentation
·      Demonstrated ability to set priorities and organize work effectively and efficiently including developing and maintaining effective record keeping systems
·      Ability to compose correspondence
·      Utmost integrity and maintenance of confidentiality
·      Ability to adapt to changes in routine and schedule

Preferred Skills or Experience
·      Full proficiency in both English and Spanish languages (written and verbal)
·      Experience with historic sites, museums, parks, nonprofits, and research institutions (universities, libraries, archives)
·      Knowledge and/or interest in the history of the 12-Step movement and Bill and Lois Wilson
·      Knowledge of the Town of Bedford and surrounding areas of Westchester
·      Familiarity with Microsoft Publisher, Constant Contact and Google calendar
·      Familiarity with accounting, fundraising and collections database software systems
·      Photography and/or graphic design skills
·      Familiarity with editing and posting to template-based websites and social media

To Apply: Email resume, cover letter and three references to Executive Director at

The Stepping Stones Foundation is an equal opportunity employer.

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