The Stepping Stones
Foundation
66 Oak Road, Katonah NY 10536
Job Posting
Administrative Assistant
(Part-Time)
Stepping Stones is the historic
home of Bill and Lois Wilson, co-founders, respectively, of Alcoholics
Anonymous and Al-Anon Family Groups. The nonprofit organization is located in
Katonah/Bedford Hills, Westchester County, NY.
Position Title: Administrative Assistant (part-time)
Position Purpose: The Administrative Assistant assists the Executive
Director with ongoing administrative support duties related to the operation of
the Foundation, the 8.5 acre National Historic Landmark, its facilities and
grounds.
Reports to: Executive Director
Hours/Schedule: 15-30 hours/week (Hours may vary by season. Requests
for flexible hours may be considered.) Hours will typically be between 9:30
a.m.-2:30 p.m. Mon.-Fri. with a few evenings and Saturdays per year.
Pay Rate & Benefits: Benefits and paid time off not available for this part-time
position.
General Requirements: In general, the Administrative Assistant is
responsible for supporting the ongoing operation of the Foundation through:
1.
A cheerful,
polite, welcoming and service-oriented disposition and communication style.
2.
The maintenance
of an organized and clean work environment.
3.
A high attention
to detail and error-free work style.
4.
A punctual and
reliable work ethic.
Position Responsibilities:
·
Clerical
Support –administering routine office
and site operations, including: filing; answering phones; processing donations,
purchases, acknowledgements, tour and information requests; collating, copying,
and faxing; responding to emails; data entry; drafting and typing
correspondence; ordering, shelving and organizing supplies and merchandise (up
to 30 lbs.); shipping, posting and delivering mail and materials (up to 30
lbs.); and making deliveries.
·
Customer
service / guest relations –effectively
and politely managing guest requests, phone calls and emails and serving as
backup guest host
·
Communication
and presentation –accurately,
efficiently and appropriately responding to in person, phone and electronic
requests, to schedule appointments and meetings, and to serve as backup tour
guide and presenter
·
Maintenance – handling litter pick up, garbage (up to 30 lbs.)
removal/recycling and light maintenance tasks
Stepping Stones Administrative Assistant Job Posting/Page 2
Requirements:
·
Applicants must
be licensed to drive and have access to reliable personal transportation.
·
Excellent
computer skills including proficiency in Microsoft Word, Outlook, Excel, email
and ability to learn and interact with database and vendor systems
·
Exceptional
customer service skills
·
Strong
organizational skills
·
Excellent
interpersonal and communication skills
·
Good record
keeping skills
·
Good telephone
etiquette
·
Professional
presentation
·
Demonstrated
ability to set priorities and organize work effectively and efficiently
including developing and maintaining effective record keeping systems
·
Ability to
compose correspondence
·
Utmost integrity
and maintenance of confidentiality
·
Ability to adapt
to changes in routine and schedule
Preferred Skills or
Experience
·
Full proficiency
in both English and Spanish languages (written and verbal)
·
Experience with
historic sites, museums, parks, nonprofits, and research institutions
(universities, libraries, archives)
·
Knowledge and/or
interest in the history of the 12-Step movement and Bill and Lois Wilson
·
Knowledge of the
Town of Bedford and surrounding areas of Westchester
·
Familiarity with
Microsoft Publisher, Constant Contact and Google calendar
·
Familiarity with
accounting, fundraising and collections database software systems
·
Photography and/or
graphic design skills
·
Familiarity with
editing and posting to template-based websites and social media
To Apply: Email resume, cover letter and three references to
Executive Director at mailto:info@steppingstones.org
The
Stepping Stones Foundation is an equal opportunity employer.
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