Monday, August 27, 2012

Employment Opportunity with Dumbarton House

Immediate Opening:                Business Manager

Unique opportunity to support one of the country’s finest nonprofit organizations devoted to historic preservation and patriotic service during an exciting period of growth and transformation.  Dumbarton House, national headquarters and historic house museum of The National Society of The Colonial Dames of America, seeks a Business Manager to coordinate bookkeeping and budget preparation, oversee office operations, and support human resource management and other institutional efforts.

Responsibilities of the position include:
·       Bookkeeping support: process office deposits and payments; prepare annual budget and monthly/quarterly financial reports; interface with contract accountant, auditors, vendors, and clients regarding financial matters; support Executive Director and Treasurer as needed; and manage grant awards and financial reporting.
·       Office management: monitor, order, and organize office supplies and equipment; coordinate tech support by maintaining site records and interfacing with contractors; maintain site attendance records; and assist with creation of quarterly dashboards and semiannual board reports.
·       Human resources support: manage new hire paperwork, payroll, tracking of annual leave for full-time employees, and employee recognition and appreciation efforts; coordinate employee benefits enrollment and renewal of contracts annually; assist with recruitment efforts; and maintain/update employee handbook.
·       Institutional assistance: coordinate Strategic Plan updates, insurance policy renewals, property tax exemption, and other city or federal paperwork required to maintain 501(c)(3) status, charitable business license, etc.

·       Bachelor’s degree, with 2-3 years bookkeeping, office management, or related experience;
·       High degree of initiative and proven attention to detail;
·       Highly organized, with a proven ability to work well under pressure and manage multiple projects and deadlines;
·       Unquestioned ethics and professional standards;
·       Proficient in QuickBooks and Microsoft Office software (outlook, word, excel), and willingness to learn;
·       Ideal attributes include a proactive, positive nature; strong interpersonal skills; abundant energy; superb organization; and a team player.
·       This position is on the historic site and requires the mobility and dexterity to climb stairs and carry objects. Occasional evening, weekend, and off-site hours required.

To Apply:
For immediate consideration, send cover letter and resume to Karen L. Daly, Executive Director, or  fax 202-337-0348.  No phone calls please.


Karen L. Daly
Executive Director
Dumbarton House
202-337-2288 x228

Thursday, August 2, 2012

Grant Opportunity for SMA Members


Any museum which is currently or was formerly a member of the Small Museum Association is eligible to apply.


A grant of $2,500 to be used to fulfill an educational program or cultural activity that is not currently budgeted.


Apply by October 1, 2012. The USFFM Board of Trustees will review the applications and select grantees at its meeting soon after October 1, 2012. Selected museums  will  receive payment before November 10, 2012. 


Two of the grant payments will be made from the Clare Morehead Memorial Fund, established by the children of a USFFM Board member whose passion was small museums.  The other two will be paid from Federation funds.


Museum directors should apply before October 1, 2012, via email or postal mail to USFFM 2001 K Street NW Suite 400, Washington, DC, 20006-1040. The application must include the following information:

*        Name of Museum:
*        Street Address, City, State and Zip:
*        Email Address:
*        Telephone:

*        Name and Title of Museum Director:
*        Year founded:
*        Type of museum and mission, in brief:
*        Number of days museum is open each typical week:
*        Museum open hours:
*        Number of visitors last year:

*        Annual budget:
*        Size of paid museum staff:
*        Number of museum volunteers:
*        Please describe the educational or cultural project you propose that would be helped by the USFFM Small Museum grant of $2500. (If project requires outside professional help or equipment, please describe and estimate costs.)


Applicants  are asked to commit to providing  two brief  progress reports (mid-year and end of year) to USFFM, so that the information can be shared with other small museums and the World Federation of Friends of Museums. Photos and stories for use in the USFFM newsletter will also be appreciated. 


Please contact USFFM via email at